You and your family have worked so hard to reach this milestone, and your mitzvah day should be fun, memorable, full of fresh ideas and creative touches, and most of all, stress-free. A traditional mitzvah celebration is an investment in your child, to celebrate his/her accomplishments and what is yet to come.
You’ve got friends and family coming in from out of town, and having everyone together for one day is a treasured occurrence. You want to spend as much time as possible celebrating and catching up with everyone and not worry about logistical details regarding vendors, meals, parking, security, setting up, timelines, lighting, audio/visual issues, playing slideshows, lighting candles, gathering gifts, capturing special photos and video of your closest friends, when to play the hora, last minute RSVP changes, re-doing table assignments and proofing escort card calligraphy, organizing a group photo of all the young people, guest’s food allergies, putting out favors, or remembering to pack an emergency kit with band-aids. This is what we do. This is what we LOVE to do! We are behind-the-scenes event planning ninjas.
We will work with you and your family to come up with the most fun and creative ideas for your celebration that will wow your guests and ensure everyone is dancing, singing and talking about your event for years to come. We understand this is a gift to your child as well and your whole family and your memories should be unforgettable.
Fête Nashville only accepts a limited number of events per year, offering our clients the dedicated attention they deserve and time to create custom details for each aspect of the event. We love bringing fresh, new ideas to life and making each event unique and special.
We take great pride in providing exceptional customer service and original designs that will “wow” your guests from beginning to end. Our events have been proudly published in People magazine, InStyle, Elle Décor, Glamour, Vogue, HGTV, Nashville Lifestyles, Town & Country, Southern Living, E! online, MazelMoments.com, and many more!
Fête Nashville is entering our 10th year of planning memorable events in Nashville, and this is Sara’s 18th year as a local event planner. Our roster of clientele includes sports and entertainment celebrities including the NFL, a Major League Baseball player, a Dancing with The Stars Winner, an American Idol winner, a NY Times Best Selling Author, a gold medal Olympian, musicians, singer-songwriters, music industry executives, CMT executives, a beauty queen, reality TV stars, the CIA, and international royalty.
We’ve been fortunate to work with Rascal Flatts, Montgomery Gentry, Lonestar, Kacey Musgraves and planned events for the managers of Kenny Chesney, Toby Keith, Zac Brown Band, Jake Owen, Big & Rich, and, of course, the most talented, brilliant, hard-working and fun 12 and 13-year old’s we’ve ever met!
Pricing: 20% of total event budget; minimum of $75k budget.
Includes entire planning process and event day coordination
Sara Fried (owner, lead designer) and (2) assistants on-site on event day
Additional assistants will apply depending on scope of event.
Please inquire about holiday pricing
Sara Fried is main contact throughout the planning process
Unlimited contact via email, phone, or face-to-face planning meetings
Event theme development and branding that can be used throughout the party from invitations to the dance floor and everything in between.
Budget worksheet and tips for stretching your budget. We want you to get the maximum impact for your investment and have lots of ideas to get big wow factors throughout the evening keeping within your vision and budget.
Access to the most respected vendors in the industry.
Paperless office: all communications and contracts are saved on a personalized, secure planning website online. Updates are made in real time and all parties have access to the same files. Your site will include contact information, contracts, checklists, your guest list and easy access to record RSVP’s, a design studio, the weekend timeline and other useful information.
Vendor selection: includes referrals of vetted industry professionals with the highest standards; getting bids, negotiating contracts, and finalizing details: venue(s), music and entertainment, catering and menu selection, florist and décor, staging, audio/visual, lighting, raker, rentals and draping, centerpieces, photographer, videographer, video montage, favors, personalized kippot, transportation, parking, valet, security, etc. We work some of with the best vendors in the industry and will make recommendations based on your style and budget, but we are always open to meeting new friendors!
Invitation suite selection (including Save the Dates and program for morning services): includes choosing a designer or vendor, drafting and editing verbiage, proofing, coordinating addressing via printing or calligraphy and helpful tips on guest management. Assembling invitations is a separate fee.
Accommodations for out of town guests: requesting and securing discounted room blocks and keeping you updated on reservations.
Age-appropriate menu, drinks and entertainment for both young people and adults: we will guide you through the entire catering process from drafting a custom tasting menu, scheduling and attending tasting(s) and ensuring your selections are served to your specifications.
Design & assemble hospitality bags for out of town guests with custom snacks, drinks, and weekend itinerary. Delivery included to hotels with contracted room blocks. Actual items are a separate fee.
Custom event day production schedule: Every.Single.Detail.
Distribution of event day production schedule to Vendors. Fête planner cell phone numbers are included on contracts, so no one will be calling you regarding event or event day questions.
Event day coordination with Sara Fried and (2) Assistant Planners
FN Staff will be event day primary contact for venue and all vendors
Oversee all vendors, catering, security, emcee and DJ in keeping with your pre-approved timeline
Together we will draft a timeline for the day’s festivities including family photos, announcements, young people and adult meals, videos or slideshows, welcome toasts, candle lighting, custom introduction of mitzvah boy/girl and family, displaying favors, group photos, special dances, the Hora, late night snacks, and special surprises, etc.
Oversee any outside entertainment ~ photobooths, airbrush stations, prizes, roaming photographers, interactive games, etc.
Vendor assistance and direction with load-in and break down
Provide challah & Kosher wine for blessings
Set up of special event decor including escort cards, guest book, favors, etc.
Confirm that your event decor is created to your specifications
Orchestrate family line-up and introduction into reception
Coordination with photographers and videographers to ensure coverage as planned
Disbursement of all vendor gratuities and final payments
Deliver all personal items, gifts and envelopes to family at the end of the evening
Unlimited staff time included on event day
Additional services include Shabbat dinner, Sunday brunch and assembling invitations.
Custom prices based on scope of event(s).
Please contact Sara Fried at firstname.lastname@example.org to inquire about availability and pricing.